Mansion House: Medical Equipment Tracking

Medical Equipment tracking, provided live locations, centralised monitoring, and proactive maintenance. In turn this resulted in significant cost savings, enhanced staff efficiency, and improved outcomes.

Introduction

Mansion House Care Home, a small care facility with 15 residents, implemented a Radio Frequency Identification (RFID) system to improve the management and tracking of its medical equipment. The aim was to streamline equipment usage, reduce losses, and improve efficiency in care delivery.

Benefits

  • Enhanced Health Outcomes
  • Improved Equipment Utilisation:
  • Released staff capacity by 20%.
  • 30% decrease of lost/misplaced equipment resulting in significant cost savings.
  • Enhanced Maintenance and Compliance
  • Increased Operational Efficiency
  • Staff reported increased job satisfaction due to reduced stress and time spent searching for equipment, in turn releasing more time to care for the residents


“With reliable medical equipment tracking, our care home ensures every resident receives timely, compassionate carer, because the right tools at the right time make all the difference in their well-being.”

Approach

  • All critical equipment, including high-value and frequently used items, were tagged with passive RFID tags. Each tag had a unique identifier linked to the equipment’s information into the Asset Management System. Information overview included maintenance history and current location.
  • Readers were strategically installed throughout the facility to enable real-time tracking. Readers were positioned in storage rooms, high-traffic areas, and points of care where equipment was often needed.
  • An online dashboard provided a real-time overview of equipment locations, allowing staff to access up-to-date information on the availability and location of specific items. The application was configured to send push notifications when equipment was moved outside of its designated zones, alerting staff to unauthorised movement or potential misplacement.
  • High level training programme was designed to educate staff on how to use the application, including logging in to the dashboard, locating equipment, and maintaining accurate records.
  • Workflows were introduced to ensure staff checked equipment out, when moving it, creating a culture of accountability.

Outcomes and Benefits

  • Tracking resulted in a 30% decrease of lost/misplaced equipment resulting in significant cost savings.
  • Alerts highlighted scheduled maintenance and inspection deadlines ensuring compliance with regulations.
  • The online dashboard provided valuable data for resource allocation In addition, equipment and stock usage streamlined